With thousands of event venues across the UK and around the world, finding the perfect one can be a time-consuming and overwhelming task.
That’s where venue-finding agencies come in, specialists who not only save you hours of research but also negotiate the best rates, streamline logistics and ensure your event runs smoothly from start to finish.
Whether you’re planning a corporate conference, a product launch, or a company retreat, these seven agencies offer expert insight, cutting-edge tools, and hands-on support to help you deliver outstanding events. Here’s a closer look at the venue-finding partners worth knowing in 2025.
Clarity Business Travel
Winner of the Venue Finder Agency of the Year award at the Conference News Agency Awards 2025, Clarity Business Travel has access to over 5 million discounted airfares, flexible billing and payment options and the ability to negotiate rates on your behalf.
It also ensures the smooth running of events once delegates arrive and is continuing to invest in technology so that it can meet evolving travel management needs.
Canvas Events
Canvas Events is a marketplace with handpicked venues for every type of event.
It is free for event planners to use and it doesn’t charge commission so clients can always get the best deals a venue can offer.
Goldcrest Global Events
Goldcrest Global Events specialises in finding global hotels and venues for corporate clients for events ranging from parties to corporate events.
The agency handles sourcing, comparing venues, negotiating rates, and managing contracts—all at no cost to the client.
It also offers full service event management, team building programmes, incentive and sports travel and event theming and production design.
Search and Source
Search and Source, previously known as Venues For Business, is a venue sourcing agency, supporting corporate event planners and large event management agencies to book venues for events, worldwide.
Its purpose is to save clients time, money and key resources by collating dates and rates from suitable venues for clients to compare with ease.
Successful Events
Successful Events offers a free venue finding service and are experts at finding and securing the best venue for your event regardless of size, complexity, budget or location.
The agency negotiates the best possible rates with venues and hotels on behalf of the client.
It also offers everything from on-site event management to AV, accommodation, team building or virtual/hybrid events, specialising in working closely with clients supporting them with their conferences, meetings, awards dinners, product launches or exhibitions
Trinity Event Solutions
Trinity Event Solutions is a forward thinking venue finding and event management agency.
The agency continuously invests in IT and staff development and its relationships with hotel groups, individual venue knowledge and ongoing site visits mean that it stays at the forefront of the industry and we pass that experience on to its clients.
VenueScanner
VenueScanner has a mission to connect people in the world’s best spaces for the events that matter.
The agency makes it easier and quicker to book venue spaces to host more inspiring events.
It offers four services – VenueScanner for Bussines, Venue Finder, company retreats and List your venue.
